Budget Trends and Highlights (2022-2025)

Position Growth

• Overall Trend: Positions increased from 552.5 in 2022-23 to 637.5 in 2024-25 (15.4% growth)
• Division Distribution:
  • Filings and Registrations: 327.5 positions
  • Elections: 98.5 positions
  • Archives: 35.3 positions
  • Administration: 176.2 positions
• Total Workforce: 637.5 positions across all programs

Budget Fluctuations

• Total Budget: Increased from $144.0 million in 2022-23 to $190.7 million in 2024-25 (32.4% growth)
• General Fund: $79.5 million in 2024-25
• Business Fees Fund: $82.1 million in 2024-25
• Federal Trust Fund: $26.5 million in 2024-25

Program Funding (2024-25)

• Filings and Registrations: $86.6 million
• Elections: $87.2 million
• Archives: $16.1 million
• Administration: $63.0 million (distributed)
• DOJ Legal Services: $0.9 million

Major Funding Codes and Sources

Program Codes

• 0700 - Filings and Registrations: Business entities and notary services
• 0705 - Elections: Election administration and campaign finance
• 0710 - Archives: Records management and preservation
• 9900100/200 - Administration: Executive and support services

Funding Source Codes

• 0001 - General Fund: Core operations ($79.5 million)
• 0228 - Secretary of State's Business Fees Fund: Business services ($82.1 million)
• 0890 - Federal Trust Fund: Election support ($26.5 million)
• 3042 - Victims of Corporate Fraud Compensation Fund: Fraud protection ($1.5 million)
• 3244 - Political Disclosure Fund: Campaign finance transparency ($0.6 million)

Major Projects and Initiatives

Election Modernization

1. VoteCal System:

   • Statewide voter database management
   • Registration processing
   • Election administration
   • Federal compliance

2. Cal-ACCESS Replacement:

   • Campaign finance system upgrade
   • Lobbying disclosure modernization
   • Public transparency enhancement
   • Data accessibility improvements

Business Services

1. Business Programs:

   • Entity registration and filing
   • UCC document processing
   • Trademark registration
   • Special filings management

2. Notary Services:

   • Notary appointment and oversight
   • Education program certification
   • Automation program replacement
   • Disciplinary functions

Public Protection Programs

1. Safe at Home:

   • Confidential address services
   • Victim protection
   • Healthcare worker safety
   • Public employee security

2. Registry Services:

   • Domestic Partners Registry
   • Advance Health Care Directives
   • Corporate Fraud Compensation
   • Special filing programs

Administrative Structure

The Department operates through specialized divisions:

1. Executive Office:

   • Policy Development
   • Legislative Affairs
   • Intergovernmental Relations
   • Public Information

2. Business Programs:

   • Business Entities
   • Uniform Commercial Code
   • Notary Public Services
   • Special Filings

3. Elections Division:

   • Voter Education
   • Campaign Finance
   • Election Security
   • Ballot Measures

4. State Archives:

   • Records Management
   • Historical Preservation
   • Reference Services
   • Digital Archives

Funding Allocation Process

1. Program Planning:

   • Needs assessment
   • Resource allocation
   • Performance metrics
   • Strategic objectives

2. Implementation Strategy:

   • Service delivery
   • Technology integration
   • Process improvement
   • Quality assurance

3. Operational Support:

   • Staff development
   • Systems maintenance
   • Program coordination
   • Technical assistance

4. Performance Monitoring:

   • Service evaluation
   • Compliance review
   • Outcome measurement
   • Program adjustment

Sources